Yea, May! It’s the time of year when campus events planners have the end in sight and are looking forward to some time off. The academic year that began last August and that has since encompassed literally hundreds of events big and small, is about to wind up with the year’s biggest celebration: commencement!
Campus events planners often say to me “I don’t have anything to do with commencement.” But wait, we all do. Commencement is our reason for being, without graduating students, none of us would be employed. There would be no need for events to recruit students, re-connect alumni, or court donors.
Commencement (called “convocation” in Canada) is the year’s biggest celebration, a day of accomplishment and achievement celebrated by thousands of very happy people. For many, it will be one of the highlights of a lifetime. Why wouldn’t you want to be involved?
Orchestrating commencement requires a team of people with specialized knowledge and the capabilities to manage a large ceremony involving everyone from dignitaries to proud grandmothers. It’s worth learning how to do.
For one thing, adding commencement experience to your special events planner skill set adds value to your resume, is good for job security, and is attractive come promotion time. Even if diversifying into commencement and other academic ceremonies seems a far-off likelihood, I encourage you to get experience anyway by volunteering to help. While every campus has someone who is ultimately responsible for commencement, no campus has a permanent staff large enough to manage the ceremony without others. Volunteers are always needed and being one is a good way to try out commencement to see if you like it. Besides, volunteering for commencement may yield some return favors when you need assistance with major events. Beginners usually start by assisting with line-up, helping in the robing rooms, or facilitating post-ceremony receptions.
Commencement is a joyous day and it is always gratifying to watch the graduates and their proud families celebrate one of life’s major milestones. The positive energy and excitement never fails to rejuvenate my planner spirit and leaves me deeply satisfied. Commencement brings closure to the year.
To learn more about commencement, check out the North American Association of Commencement Officers at http://naaco.org or plan to attend one of their regional meetings or annual conference.
To those of you who are already part of the proud commencement team, good luck with this spring’s ceremonies. I have posted answers to commencement FAQ in “Academic Protocol Fast Facts” under the Academic Ceremonies tab.